Privacy Policy

North East Scotland Business Academy
Last updated: April 2026

1. Who We Are

North East Scotland Business Academy (NESBA) is a business community based in the North East of Scotland. We bring people together through events, shared learning and collaboration.

For the purposes of data protection law, NESBA acts as a data controller.

If you have any questions about how your data is used, you can contact us at: hello@nes-ba.co.uk

2. What Data We Collect

We only collect the information we need to run NESBA and deliver a good experience.

Depending on how you interact with us, this may include:

Contact details
Name, company name, job title, email address and phone number, for example when you sign up to an event, join our mailing list or contact us.

Event information
Booking details, attendance records and any information you choose to share with us, such as dietary or accessibility requirements.

Website data
Basic technical information such as IP address, browser type and pages visited, collected through cookies and analytics tools.

We may use tools such as:

  • Google Analytics (to understand how people use our site)
  • reCAPTCHA or similar tools (to protect forms from spam)

We do not knowingly collect data from anyone under 16.

3. How We Use Your Data

We use your information to:

  • Manage event bookings and attendance
  • Communicate with you about events, updates and relevant NESBA activity
  • Respond to enquiries
  • Improve our website and overall experience
  • Keep the community informed in a way that feels useful and relevant

We only use your data in ways you would reasonably expect from a community like NESBA.

We do not carry out automated decision-making that has legal or significant effects.

4. Lawful Basis for Processing

We process personal data under one or more of the following:

  • Contract – when you book or attend events
  • Legitimate interests – to run, grow and improve the NESBA community
  • Consent – for marketing communications and non-essential cookies
  • Legal obligation – where required

5. Marketing Communications

We’ll only send you emails where:

  • You’ve chosen to receive them, or
  • You’ve engaged with us before and the content is relevant

Every email will include a clear option to unsubscribe.

We do not sell or pass your data to third parties for marketing.

6. Cookies & Website Tracking

Our website uses cookies to help it function properly and to understand how people use it.

  • Essential cookies run automatically
  • Analytics cookies help us improve the site (in anonymised form where possible)
  • Marketing cookies will only be used with your consent

You can accept, reject or manage your preferences at any time through the cookie banner.

7. Data Sharing

We may share your data with trusted third parties where necessary to deliver NESBA activity, such as:

  • Event partners, speakers or venues (where relevant to your booking)
  • Website, email and IT providers who support our systems
  • Professional advisers where required

We only ever share what is necessary and ensure appropriate safeguards are in place.

We do not sell your data.

8. Data Retention

We only keep your data for as long as necessary to:

  • Deliver events and services
  • Meet legal or administrative requirements
  • Maintain a record of engagement with NESBA

When data is no longer needed, it is securely deleted or anonymised.

Marketing data is kept until you choose to unsubscribe.

9. Security

We take data protection seriously and use appropriate technical and organisational measures to keep your information secure.

10. Your Rights

You have the right to:

  • Access your data
  • Correct inaccurate information
  • Request deletion
  • Withdraw consent
  • Object to marketing

To exercise any of these rights, contact us at hello@nes-ba.co.uk.
We aim to respond within one month.

If you’re not satisfied, you can contact the Information Commissioner’s Office (ICO).

11. Complaints

If you have a concern about how your data is handled:

  1. Contact us first so we can look into it
  2. If needed, you can escalate to the ICO

This follows current UK data protection guidance under the Data (Use and Access) Act 2025.

12. Updates

We may update this policy from time to time. The latest version will always be available on this page.

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